Payment Journal transaction on Microsoft Dynamics Nav Business Central

Dear Friends,

Today's session will focus on how to do a transaction on the payment journal. Normally we take payment to a vendor on the payment journal. In case a purchase invoice has already been posted, when paying the vendor it needs to be done on the payment journal by applying the posted purchase invoice to the transaction.

Before proceeding to payment, you need to ensure that you have a posted purchase invoice on the system.

Step 1:

Go on the following Menu:

Main Menu --> Department --> Financial Management --> Payable --> Payment Journal.

Step 2: 

Choose the batch name you wish to do the transaction.

Step 3: 

Fill all the information needed.

Line No	The line no will be displayed automatically
Posting Date	Enter the transaction date
Document Type	Enter Payment as document type
Document No	If no series has been setup the document no will generate automatically
External Document No	Enter external document no
Account Type	Choose vendor
Account No	Choose the vendor number
Description	The name of the vendor will appear here
Description 2	Enter a description of the transaction

Click on the button Apply Entries.

Then choose the invoice you wish to apply, then click on the button Set Applies-to ID to link the invoice with the payment.

Click on OK

Amount	After applying the invoice, the amount will appear automatically
Bal. Account Type	Enter Bank Account as Type
Bal. Account No	Choose the Bank Account
Bank Payment Type	Select the Bank Payment Type
Check Printed	This field show if check has been printed or not
Payment Method Code	Choose the payment method Code

Step 4: 

Check printing.

To print check click on the button print check.

Step 5:

Enter the following information.

Bank Account	Enter the bank account you wish to print the check
Last Check No	Upon choosing the bank account the last check no will display automatically
Journal Template Name	The template name will display automatically
Journal Batch Name	The batch name will display automatically

Click on Print and choose your printer.

In case you have already printed a check and you wish to cancel the transaction, click on the
button VOID Check.

If you have multiple line and want to void all, click on the button VOID All Checks.

Step 6:

To validate the transaction click on the button POST.

Click on OK to close.

Purchase Credit Memo creation on Microsoft Dynamics Nav Business Central

Dear Friends,

Today we will learn how to create a purchase credit memo in case a purchase invoice has been created incorrectly and posted. The aim of a purchase credit memo is to cancel a purchase invoice transaction and reverse all amount from G/L Account.

Step 1:

Go on the following menu:

Main Menu --> Department --> Financial Management --> Payable --> Purchase Credit Memos.

Step 2:

Click on the button New and click on the tab navigate.

Step 3:

After clicking on the button Copy Document.

1. Choose the document type posted invoice, because we will reverse a posted purchase invoice.

2. Search the Posted Purchase Invoice Number

3. Click on the checkbox Include Header to bring the header information on the credit memo

Click on OK.

Step 4:

The system will take the information in the posted invoice to filled the credit memo automatically. Click on the button POST to validate the purchase credit memos.

Click on OK to close