Purchase Invoice Creation on Microsoft Dynamics Business Central

Dear Friends,

Today we will learn how to create a purchase invoice on Microsoft Dynamic Nav Business Central. A purchase invoice is a document that a buyer uses to present a payment to a seller. The use of purchase invoice is to track any payment done for audit purposes.

Step 1:

To create a purchase invoice go on the following menu:

Main Menu --> Department --> Financial Management --> Payable --> Purchase Invoice.

Step 2:

Click on the button New and fill the following information.

General
Vendor No	Enter the Vendor Number
Vendor Name	Vendor Name will display automatically
Address	Address will display automatically
Address 2	Address 2 will display automatically
City	City will display automatically
Post Code	Post Code will display automatically
Country/Region code	Region code will display automatically
Contact No	Choose the contact person from the vendor
Contact	Contact person name will display automatically
Document Date	Document will be filled automatically
Posting Date	Posting date will be taken as today's date but can be changed
Due date	Due date is calculated as per the payment term code
Vendor Invoice No	Enter the vendor invoice no
File Ref	Enter the file reference where the invoice is
Posting Description	Enter a posting description
Status	Status will be set automatically as per level of the invoice has reached

Lines
Line No	Line Number will be displayed automatically
Type	Enter the type of the transaction line
No	Enter the no of the type
Description	The name of the type number will display automatically
Description 2	Enter a description for the transaction
Location Code	Enter a location code if there are
Quantity	Enter the quantity to purchase
Unit of Measure	Enter the unit of measure
Direct Unit Cost Excl. VAT	Enter the unit cost excluding vat
Line Amount Excl. VAT	Line amount will be calculate with quantity by unit cost
Line Discount %	Enter a discount % if there is
Line Discount Amount	Enter a discount amount if there is
Gen. Prod Posting Group	The general product posting group will appear automatically
VAT Prod. Posting Group	Enter the VAT product posting code

Invoice Details
Currency Code	Enter the currency code of the foreign invoice
Price including VAT	If the user wants to enter unit cost including vat, then checked this field
Global Dimension 1 Code	Enter Global dimension 1 code
Global Dimension 2 Code	Enter Global dimension 2 code

Shipping and Payment
Ship-to	If the user wish the goods being delivered to another location or address
Name	Enter the name
Address	Enter the address
Address 2	Enter the address 2
City	Enter the city
Post Code	Enter the Post Code
Country/Region	Enter the Region
Contact	If their is a contact person there
Pay-to	If payment need to be done to another vendor

Vendor Creation on Microsoft Dynamics Nav Business Central

Dear Friends,

Today we will learn how to create a vendor on the ERP. By definition, a vendor is a person or a company that supplies goods or services.

Step 1:

Go on the following menu to create the vendor.

Main Menu --> Department --> Financial Management --> Payable --> Vendors

Step 2: 

Click on the button New and fill the following information.

General
No	If no series has been parameter, the no will generate automatically
Name	Enter the name of the supplier
Name 2	If the name is long enter the remaining name here
Blocked	If there is no activity on the vendor, you can block it to prevent further transaction
Search Name	You can enter a short name in order to facilitate user to search the vendor
Address & Contact
Address	Enter the address 1
Address 2	Enter the address 2
City	Enter the city
Post Code	Enter the post code
Country/Region Code	Enter the region code
Contact	if the vendor has a specify contact person
Phone No.	Enter the vendor phone number
Email	Enter the vendor email address
Fax No.	Enter vendor fax no
Invoicing
VAT Registration No	Enter the VAT registration number
BRN	Enter the business registration number
NID	If the the vendor is an individual, enter the national identity card number
Gen. Bus Posting Group	Enter the General Business Posting Group
VAT Bus Posting Group	Enter the vat business posting group
Vendor Posting Group	Enter the vendor posting group (Creditor control)
Currency Code	If the vendor is a foreigner, enter his currency
Payments
Application Method	Let the method be manual
Payment Term Code	Enter the payment term
Payment Method Code	Enter the payment method

Step 3:
To enter vendor bank information, go on the tab Navigate then click Bank Account

Step 4:
Click on the button New and enter the following information

General
Code	Enter a code for the bank
Name	Enter Bank Name
Address	Enter address 1
Address 2	Enter Address 2
Post Code	Enter Post Code of the bank
City	Enter City of the bank
Country/Region Code	Enter region code of bank
Phone No	Enter Bank Phone number
Contact	If the bank has a specific person to contact
Currency Code	If the bank is foreign, enter the foreign currency
Bank Branch No	Enter bank branch number
Bank Account No	Enter bank account no
Transit No.	Enter transit no
Communication
Fax No.	Enter fax number
Email	Enter email address
Home Page	Enter website of the bank
Transfer
Swift Code	Enter the swift code of the bank
IBAN	Enter the IBAN of the bank
Bank Clearing Standard	Enter the clearing standard
Bank Clearing Code	Enter the clearing code

Click on OK to close