Purchase Order Creation on Microsoft Dynamics Nav Business Central

Dear Friends,

Today's tutorial is on the purchase order creation. A purchase order is a document that allows a company or an individual to buy a service or goods.

Step 1:

Go on the following menu:

Main Menu --> Department --> Purchasing --> Order Processing --> Purchase Order.

Step 2:

Click on the button New and enter the following information.

General
No	If no series has been setup, the purchase order number will generate automatically
Buy-from vendor No	Enter the vendor number
Vendor	The vendor name will display automatically
File Ref	Enter the file reference
Remarks	Enter any remark
Contact	If the vendor has a contact person, the name will appear here
Document Date	The document date will display automatically
Posting Date	The posting date will display automatically or you can enter it manually
Due Date	Due date will be calculated automatically
Vendor Invoice No	Enter the vendor invoice number
Order No	If the purchase order has been created from a quote, the quote number will appear here
Status	Status of the purchase order.
Lines
Line No	Line No will display automatically
Type	Enter the Type
No	Enter the Type No
VAT Prod Posting Group	Enter the VAT product posting group
Gen. Prod Posting Group	Enter the general product posting group
Description	The name of the No will appear here
Description 2	Enter a description
Location Code	Enter a location Code
Quantity	Enter the quantity
Direct Unit Cost	Enter the unit cost
Line Amount	Quantity * Unit Cost
Line Discount %	Enter a discount in term of percentage
Line Discount Amount	Enter a discount amount.

Invoice Details
Currency Code	Enter the currency code if the invoice is foreign
Global Dimension 1	Enter Dimension if there is
Global Dimension 2	Enter Dimension if there is
Location Code	Enter location code
Sell to customer no	Enter the customer no
Expected Receipt Date	Enter the date the product will be delivered
Shipping and Payment
Ship-to	If the product will be shiped to another location
Code	Enter Address Code
Name	Name will appear automatically
Address	Address will appear automatically
Address 2	Address will appear automatically
Post Code	Post Code will appear automatically
City	City will appear automatically
Contact	Contact will appear automatically
Pay-to	if payment will be done to another vendor
Name	Choose the vendor
Address	Address will appear automatically
Address 2	Address will appear automatically
Post Code	Post code will appear automatically
City	City will appear automatically
Contact No	If the vendor has a specific contact person enter the number here
Contact	Name of the contact will appear automatically.

Step 3:

Click on the button Release.

This will set the status of the purchase order to Released.

The process above can be done via an approval process also.

Step 4:

Click on POST to validate the transaction.

Step 5:

If the person has receive as permission, he will be able to do receive only

If the person has invoice as permission, he will be able to do only invoice only

If the person has receive and invoice as permission, he will be able to do both at the same time.

Click OK to close.

Depreciation Book on Microsoft Dynamics Nav Business Central.

Dear Friends,

Today we will learn how to setup depreciation book.

Step 1:

Go on the following menu:

Main Menu --> Department --> Financial Management --> Fixed Asset --> Depreciation Book.

Step 2:

Click on the button New and fill the information.

General
Code	Enter a code for the depreciation book
Description	Enter a description for the book
Default Rounding Amount	Define the default rounding amount
Default Ending Book Value	Define the default book value
Disposal Calculation Method	Choose the disposal calculation method
Subtract Disc. in Purch. Inv.	Allow to deduce discount on purchase invoice with fixed asset
Allow Correction of Disposal	Allow any correction on disposal
Allow Changes in Depr. Fields	Allow user to change depreciation field
VAT on Net Disposal Entries	Allow VAT on disposal
Allow Identical Document No	Allow user to use same document no on journal
Allow Indexation	Allow fixed asset indentation from main asset.
Allow Depr. below zero	Allow depreciation amount below zero, that is negative book value
Allow more than 360/365 Days	Allow transaction more that 360/365 days in the fiscal year
Use FA Ledger Check	Allow the use of fixed asset ledger check
Use Rounding in periodic Depr.	Round amount in periodic depreciation
Use same FA+G/L Posting Date	Use same as the posting date for FA and G/L
Fiscal Year 365 Year.	Use fixed fiscal year 365 days

Integration
G/L Integration - Acq Cost	Allow you to do transaction on acquisition G/L Account
G/L Integration - Depreciation	Allow you to do transaction on depreciation G/L Account
G/L Integration - Write-Down	Allow you to do transaction on write-down G/L Account
G/L Integration - Appreciation	Allow you to do transaction on Appreciation G/L Account
G/L Integration - Custom 1	Allow you to do transaction on custom process G/L Account
G/L Integration - Custom 2	Allow you to do transaction on custom process G/L Account
G/L Integration - Disposal	Allow you to do transaction on disposal G/L Account
G/L Integration - Maintenance	Allow you to do transaction on maintenance G/L Account
Duplication
Part of Duplication List	Allow the fixed asset to be part of the duplication list.
Use FA Exch. Rate in Duplic.	Use the fixed asset exchange rate in duplication
Default Exchange Rate	Set a default exchange rate
Reporting
Add-Curr Exch. Rate - Acq Cost	Allow Acquisition cost in reporting
Depreciation	Allow Depreciation cost in reporting
Write-Down	Allow Write-Down in reporting
Add-Curr. Exch. Rate - Appre.	Allow Appreciation in reporting
Custom 1	Allow custom process in reporting
Custom 2	Allow custom process in reporting
Disposal	Allow Disposal in reporting
Maintenance	Allow maintenance in reporting

Click on OK to close

FA Posting Type Setup on Microsoft Dynamics Nav Business Central

Dear Friends,

Today we will learn how to configure FA posting type setup.

Step 1:

Main Menu --> Department --> Financial Management --> Fixed Asset --> FA Posting Type Setup.

Step 2:

Enter the following information.

FA Posting Type	Enter the posting type
Part of Book Value	Precise if it is part of book value
Part of Depreciable Basis	State if it is part of depreciable basis
Include in Depr. Calculation	If you want to include it in depreciation calculation
Include in Gain/ Loss Calc.	If you want to include the gain and loss calculation
Reverse before Disposal	If you want to reverse the amount before disposal of the asset
Acquisition Type	If it is being appreciated
Depreciation Type	If it is being depreciated
Sign	Enter the sign of the amount

Click on OK to close

FA Journal Templates on Microsoft Dynamics Nav Business Central

Dear Friends,

Today we will create a FA journal template.

Step 1:

Go on the following menu:

Main Menu --> Department --> Financial Management --> Fixed Asset --> FA Journal Templates.

Step 2:

Click button New and fill information.

Name	Enter a name of the journal
Description	Enter a description of the journal
No. Series	Enter No series for document no
Posting No Series.	If you want document no different for posting
Recurring	If the journal is recurring
Source Code	Enter the Fixed Asset journal source code
Reason Code	Not applicable

Click on OK to close

FA Location on Microsoft Dynamics Nav Business Central

Dear Friends,

Today we will learn how to create a fixed asset location.

Step 1:

Go on the following menu:

Main Menu --> Department --> Financial Management --> Fixed Asset --> FA Location:

Step 2:

Click on the button New and fill the following information.

Code	Enter a code for the fixed asset location
Name	Enter a name for the fixed asset location

Click on OK to close

FA Subclasses on Microsoft Dynamics Nav Business Central

Dear Friends,

Today's tutorial will show how to create a FA sub class.

Step 1:

Go on the following menu:

Main Menu --> Department --> Financial Management --> Fixed Asset --> FA Subclasses.

Step 2:

Click on the button New and fill the following information.

Code	Enter a code for the fixed asset sub class
Name	Enter a name for the fixed asset sub class
FA Class Code	Enter the FA class code
Default FA Posting Group	Enter the FA posting group

Click on OK to close

FA Classes on Microsoft Dynamics Nav Business Central

Dear Friends,

We will create a FA class on Microsoft Dynamics Nav Business Central.

Step 1:

Go on the following menu:

Main Menu --> Department --> Financial Management --> Fixed Asset --> FA Classes.

Step 2:

Click on the button New and fill the following information.

Code	Give a code to the fixed asset class
Name	Enter the name of the fixed asset class

Click on OK to close

Fixed Asset Setup on Microsoft Dynamics Nav Business Central

Hello Friends,

In this tutorial, we will learn how to do fixed asset setup.

Step 1:

Go on the following menu:

Main Menu --> Department --> Financial Management --> Fixed Asset --> FA Setup.

Step 2:

Fill all the information required.

General
Default Depr. Book	Enter the depreciation book
Allow Posting to Main Asset	If you want to post to main asset then check this option.
Allow FA Posting From	Date range to post FA transaction
Allow FA Posting To	Date range to post FA transaction
Insurance Depr. Book	If you want to setup insurance then enter the depreciation book
Automatic Insurance Posting	If insurance is setup and you want to do automatic posting
Numbering
Fixed Asset No	Enter the number series for fixed asset number
Insurance No	Enter number series for insurance number

Click on OK to close

FA Ledger Entries on Microsoft Dynamics Nav Business Central

Dear Friends,

Today we will learn how to access the FA Ledger Entries.

Step 1:

Go on the following menu:

Main Menu --> Department --> Financial Management --> Fixed Asset --> FA Ledger Entries.

Step 2:

There you can find all the transactions done on specific fixed assets.

Step 3:

If you wish to reverse a transaction click on the button Reverse Transaction.

Click on OK to close

Depreciation Calculation for all Fixed Asset on Microsoft Dynamics Nav Business Central

Dear Friends,

Today we will learn how to execute depreciation on all fixed assets.

Step 1:

Go on the following menu:

Main Menu --> Department --> Financial Management --> Fixed Asset --> Calculate Depreciation.

Step 2:

Enter the following information:

Depreciation Book	Enter the depreciation book
FA Posting Date	Enter the FA posting Date
Use Force No. of days	Not Applicable
Force No. Days	Not Applicable
Posting Date	Enter Posting Date
Document No	Enter a document number
Posting Description	Enter a posting description
Insert Bal. Account	Allow tick this field

Click on OK.

Step 3:

Click on Yes to open FA G/L Journal.

Step 4:

You will see that the system has calculated the depreciation amount automatically.

Click on the button POST to validate the data.

Click on OK to close