Sales Invoice creation on Microsoft Dynamics Nav Business Central

Dear Friends,

In this tutorial, we will learn how to create a sale invoice. It is normally a document used to sell  goods or services to a customer.

Step 1:

To create a sale invoice go on the following menu:

Main Menu --> Department --> Financial Management --> Receivables --> Sales Invoices.

Step 2:

Click on the button New and fill the information.

General
Customer No	Enter the customer number
Customer Name	Customer name will appear automatically
Address	Address will display automatically
Address 2	Address will display automatically
City	City will display automatically
Post Codes	Post codes will display automatically
Country / Region Code	Region Code will display automatically
Contact No	Contact number will display automatically
Contact	Name of the contact will display automatically
Posting Date	Enter the posting date
Due Date	The due date will calculate automatically
External Document No	Enter an extra relevant number
Posting Description	Enter a posting description
Status	It will show the status of the sale invoice
Lines
Type	Enter the type
No	Enter the Type No
Description	The name of the type will appear automatically
Description 2	Enter a description
Location Code	Enter any Location Code
Quantity	Enter the quantity
Unit of Measure	Enter the unit of measure
Unit Price Excl VAT	Enter the unit price excluding vat
Line Amount Excl Vat	Quantity * Unit price
Line Discount %	Enter a discount percentage if there is
Line Discount Amount	Enter discount amount if there is
Allow Invoice Discount	If check, the discount amount will be applied
VAT Prod Posting Group	Enter the VAT Prod Posting Group
Gen. Prod Posting Group	Enter the Prod Posting Group
Line No.	Line number will display automatically

Invoice Details
Currency Code	If the invoice is foreign enter the foreign currency
Location code	Enter location Code
Price Include Vat	If you want to put price including vat then check this field
Shipping and Billing
Ship-to	If you want to ship the good to another location
Contact	If the another location has a contact person, it will appear here
Bill-to	If you want to bill another customer

Step 3:

Click on POST to validate transaction.

Click on OK to close.

Customer Creation on Microsoft Dynamics Nav Business Central

Hello Friends,

Today's tutorial is on creating customer on Microsoft Dynamics NAV Business Central. A customer is also know as a debtor and we provide them with goods or services.

Step 1:

To create a customer go on the following path:

Main Menu --> Financial Management --> Receivables --> Customers.

Step 2:

Click on the button New and Fill the information.

General
No.	If no series is setup, customer number will generate automatically
Name	Enter the name of the customer
Name 2	If the name if long, enter the remaining name here
Credit Limit (LCY)	If you want to set a credit limit on the customer.
Blocked	You can block the customer to prevent further transaction
Address & Contact
Address	Enter customer address
Adress 2	Enter customer address
City	Enter customer city
Post Code	Enter post code
Contry/Region Code	Enter Region Code
Primary Contact Code	If the customer is a company and there is a contact person.
Contact Name	Upon choosing contact code, the name will appear automatically
Phone No	Enter Phone Number
Email	Enter Email Address
Homepage	Enter customer website
Fax No	Enter customer fax number
Invoicing
Bill-to Customer	If you want billing to be done to another customer
VAT Registration No	Enter VAT registration number
GLN	Enter GLN number
BRN	Enter Business Registration Number
Gen. Bus. Posting Group	Enter the General Business Posting Group
VAT. Bus. Posting Group	Enter the VAT Business Posting Group
Customer Posting Group	Enter customer posting group
Currency Code	If customer is a foreigner, enter the currency code
Payments
Application Method	Enter the application method
Payment Term Code	Enter the payment term code
Payment Method Code	Enter the payment method code

Step 3:

Click on bank account.

Step 4: 

Click on the button New and fill the information

General
Code	Enter a code for the bank
Name	Enter the bank name
Address	Enter bank address
Address 2	Enter bank address
Post Code	Enter bank post code
City	Enter bank city
Country / Region Code	Enter bank region code
Phone No	Enter bank phone number
Contact	Enter the contact person in the bank
Currency Code	Enter the currency of the bank
Bank Branch No	Enter bank branch number
Bank Account No	Enter bank account number
Transit No	Enter bank transit number
Communication
Fax no	Enter bank fax number
Email	Enter bank email address
Home Page	Enter bank website
Transfer
SWIFT Code	Enter bank swift code
IBAN	Enter bank IBAN
Bank Clearing Standard	Enter bank clearing standard
Bank Clearing Code	Enter bank clearing code

Execute standard banking report on Microsoft Dynamics Nav Business Central

Dear Friends,

I will show you how to run standard banking reports in this tutorial. Reports are very important because it displays the required information so that we can do our work or investigation.

To proceed to the report menu go to the following path:

Main Menu --> Department --> Financial Management --> Cash Management

Bank Account - Check Details

You can search by Bank No or Search Name or Bank Acc. Posting Group.

Bank Acc. - Details Trial Bal.

You can search by Bank No or Search Name or Bank Acc. Posting Group.

Bank Account Ledger Entries on Microsoft Dynamics Nav Business Central

Dear Friends,

Today we will learn on Bank Account Ledger Entries, normally this is used for audit purposes because it stores all the transactions done on a bank account.

To open the page go on the following menu:

Main Menu --> Department --> Financial Management --> Cash Management --> Bank Account Ledger Entries.

If you want to reverse a transaction, click on the button Reverse Transaction.

Click on the button Reverse.

Click on Yes to reverse the transaction.

If you want to void a check from a payment that has already been done.

Click on Check ledger entries.

Select the check line and click on the button Void Check.

Select the void date and choose unapply and void check.

Click on Yes to unapply the check and void the check also

Receivable and Payable in cash management on Microsoft Dynamics Nav Business Central

Dear Friends,

In this tutorial, we will learn about receivable and payable reports in the module cash management.

Step 1:

To proceed with the report go on the following menu:

Main Menu --> Department --> Financial Management --> Cash Management --> Receivables Payables.

Select the way you wish to view the report in the field view by.

Period Start	The start date
Period Name	The name of the period will display automatically
Cust Balance Due	The balance due for all debtor
Vendor Balance Due	The balance due for all creditor
Receivable Payable	The is the remaining amount by taking customer due balance - vendor due balance

Click on the button OK

Bank Reconciliation on Microsoft Dynamics Nav Business Central

Dear Friend,

Today we will learn how to do bank reconciliation. This process is an important process for a company to cross check all payments done over a specific period with its bank statements and will highlight whether any illegitimate transaction has been done.

Step 1:

To proceed with the bank reconciliation, go on the following menu.

Main Menu --> Department --> Financial Management --> Cash Management --> Bank Reconciliation.

Step 2:

Click on the button New and fill the information.

Bank Account No	Choose the bank you wish to do the reconciliation
Statement No	The statement no will generate automatically
Statement Date	Enter the statement date
Balance Last Statement	This will show the last closing balance
Balance Ending Balance	Enter the ending balance on the bank statement

Step 3:

After choosing the bank, all the transactions in the bank account ledger entries which are open will appear in the right pane Bank Account Ledger Entries.

Step 4:

Process 1:

If you want the system to suggest the line, click on the button Suggest Line.

Enter the following information.

1. Starting date

We usually let the starting date be blank because it may be that there are previous transaction that have not been reconciled in the last statement.

2. Ending date.

Enter an ending date

3. Include Checks

We need to tick this because we need to include check transaction also.

4. Exclude reverse entries.

We usually let the field unticked because reversal is done at ERP level not bank.

Click on OK.

After clicking OK you will see the system will bring all the transactions on the left panel bank statement line.

Now take the bank statement and match it on nav.  If a transaction on nav is not found on bank statement, this means that the transaction is not yet done at bank level, so we need to delete the line on the left panel so that the line can be reconciled on the next statement.

Process 2:

If you want to apply transaction that is found only in the bank statement and in order not to delete lots of line on the left panel, click on the button Apply Entries.

Click in the checkbox on the line of transaction.

Then click on OK to bring it on left panel.

All the transaction has been grouped in one line.

Step 5:

After doing the reconciliation, we need to post the transaction.

After posting the transaction, the statement will be set to closed.

Creation of Bank Account in Microsoft Dynamics Nav Business Central

Dear Friends,

Today we will learn how to create a bank account on Microsoft. Bank accounts are used to pay a vendor, receive payment from a customer or effect an inter-banking transfer.

Step 1:

To create a bank account go on the following menu:

Main Menu --> Department --> Financial Management --> Cash Management --> Bank Accounts.

Step 2:

Click on the button New and fill the information.

General
No.	Enter a bank code
Name	Enter the name of the bank
Bank Branch No	Enter the branch number if there is
Bank Account No	Enter the bank account number
Communication
Address	Enter the address of the bank
Address 2	Enter the address of the bank
Post Code	Enter the post code
City	Enter the city
Country/Region Code	Enter the region code
Phone No	Enter the phone number
Contact	Enter a contact person in the bank
Fax No	Enter the fax number
Email	Enter bank email address
Homepage	Enter bank website url
Posting
Currency Code
Last Check No
Last Statement No
Bank Last Statement
Bank Acc. Posting Group
Transfer
Transit No	Enter a transit number if there is
Swift Code	Enter Bank Swift Code
IBAN	Enter Bank IBAN number

Click on OK to close

Creation of Users on Microsoft Dynamics Nav Business Central

Dear Friends,

Today we will learn how to create a user on Microsoft Dynamics Nav Business Central.

Step 1:

To proceed with the creation of user, go on the following menu:

Main Menu --> Department  --> Administration --> IT Administration --> General --> Users.

Step 2:

Click on the button New.

Step 3:

Fill the following information

General In case you wish to create a normal user
User name	Enter a user name for the user
Full Name	Enter full name of the user
License Type	Precise the license type of the user
State	State whether the user is active or not
Expiry Date	In case you wish to put an expiry date for temporary user
Contact Email	Enter user contact email
Window Authentication In case you wish to create user from the active directory of the server.
Window user name	Search the name in the active directory
User Set Permission
Permission Set	State the permission you wish to allocate the user
Description	Name of the permission will display automatically
Company Name	State the company you wish to set the permission
Extension Name	Not applicable
Permission Scope	This will default to system

Click on OK to close.

Configuration of user setup on Microsoft dynamics nav business central

Dear Friends,

Today's tutorial is on how to configure user setup. This configuration is important as it determines what a user can do on the system.

To proceed to user setup go on the following menu:

Main Menu --> Department --> Administration --> Application --> Users --> User Setup.

Step 1:

Click on the button New and fill the information.

User ID	Search the user id
Allow posting from	Specify the date range the user can post transaction
Allow posting to	Specify the date range the user can post transaction
Register Time	If the system has a time register, this will allow user to register time
Sales Pers./Purch. Code	If there is a sales person or purchaser code attached to the user
Allow to create new p.order	This will let the user to create purchase order.
Modify Qty in blanket order	This will allow the user to modify blanket order
Fields visibility in p.order	This will allow user to see important fields such as direct unit cost
Item general view	This will allow user to view items
Purchase order post option	This will determine the posting right of the user
Print po with cost	This will allow user to print purchase order with cost
Access to void check	This will allow user to void check.
Allow VAT group change	This will allow user to change vat prod posting group in invoices.
Time Sheet Admin	This will determine who will be admin for time sheet
E-mail	Eemail address of the user need to be inserted, in case to send mail to the user.

Click on OK to close.

Approval Entries for Payable on Microsoft Dynamics Nav Business Central

Dear Friends,

In this tutorial, we will learn where to approve a request in payable. Normally many users wish to have a hierarchy level in their company, where each level has a set of rights on the system. The user can set up a workflow which prevents a low level user to post a purchase invoice and the user need to send the purchase invoice through an approval process to validate the invoice.

To access the approval page go on the following menu:

Main Menu --> Department --> Financial Management --> Payable --> Request to Approve.

a). Approve purchase invoice.

      Select the purchase invoice you wish to validate and click on the button Approve.

b). Reject purchase invoice

       Select the purchase invoice you wish to revoke and click on the button Reject.

c). Reassign the purchase invoice to get approval from another approver.

      Select the purchase invoice you wish to reassign and click on the button Delegate.

d). In case you wish to know the content of the purchase invoice, click on the button Open Invoice