Tuesday, May 19, 2020

Purchase Order Creation on Microsoft Dynamics Nav Business Central

Dear Friends,

Today's tutorial is on the purchase order creation. A purchase order is a document that allows a company or an individual to buy a service or goods.

Step 1:

Go on the following menu:

Main Menu --> Department --> Purchasing --> Order Processing --> Purchase Order.



Step 2:

Click on the button New and enter the following information.



General
NoIf no series has been setup, the purchase order number will generate automatically
Buy-from vendor NoEnter the vendor number
VendorThe vendor name will display automatically
File RefEnter the file reference
RemarksEnter any remark
ContactIf the vendor has a contact person, the name will appear here
Document DateThe document date will display automatically
Posting DateThe posting date will display automatically or you can enter it manually
Due DateDue date will be calculated automatically
Vendor Invoice NoEnter the vendor invoice number
Order NoIf the purchase order has been created from a quote, the quote number will appear here
StatusStatus of the purchase order.
Lines
Line NoLine No will display automatically
TypeEnter the Type
NoEnter the Type No
VAT Prod Posting GroupEnter the VAT product posting group
Gen. Prod Posting GroupEnter the general product posting group
DescriptionThe name of the No will appear here
Description 2Enter a description
Location CodeEnter a location Code
QuantityEnter the quantity
Direct Unit CostEnter the unit cost
Line AmountQuantity * Unit Cost
Line Discount %Enter a discount in term of percentage
Line Discount AmountEnter a discount amount.



Invoice Details
Currency CodeEnter the currency code if the invoice is foreign
Global Dimension 1Enter Dimension if there is
Global Dimension 2Enter Dimension if there is
Location CodeEnter location code
Sell to customer noEnter the customer no
Expected Receipt DateEnter the date the product will be delivered
Shipping and Payment
Ship-toIf the product will be shiped to another location
CodeEnter Address Code
NameName will appear automatically
AddressAddress will appear automatically
Address 2Address will appear automatically
Post CodePost Code will appear automatically
CityCity will appear automatically
ContactContact will appear automatically
Pay-toif payment will be done to another vendor
NameChoose the vendor
AddressAddress will appear automatically
Address 2Address will appear automatically
Post CodePost code will appear automatically
CityCity will appear automatically
Contact NoIf the vendor has a specific contact person enter the number here
ContactName of the contact will appear automatically.

Step 3:

Click on the button Release.



This will set the status of the purchase order to Released.


The process above can be done via an approval process also.

Step 4:

Click on POST to validate the transaction.



Step 5:

If the person has receive as permission, he will be able to do receive only



If the person has invoice as permission, he will be able to do only invoice only



If the person has receive and invoice as permission, he will be able to do both at the same time.


Click OK to close.

Monday, May 18, 2020

Depreciation Book on Microsoft Dynamics Nav Business Central.


Dear Friends,

Today we will learn how to setup depreciation book.

Step 1:

Go on the following menu:

Main Menu --> Department --> Financial Management --> Fixed Asset --> Depreciation Book.


Step 2:

Click on the button New and fill the information.

General
CodeEnter a code for the depreciation book
DescriptionEnter a description for the book
Default Rounding AmountDefine the default rounding amount
Default Ending Book ValueDefine the default book value
Disposal Calculation MethodChoose the disposal calculation method
Subtract Disc. in Purch. Inv.Allow to deduce discount on purchase invoice with fixed asset
Allow Correction of DisposalAllow any correction on disposal
Allow Changes in Depr. FieldsAllow user to change depreciation field
VAT on Net Disposal EntriesAllow VAT on disposal
Allow Identical Document NoAllow user to use same document no on journal
Allow IndexationAllow fixed asset indentation from main asset.
Allow Depr. below zeroAllow depreciation amount below zero, that is negative book value
Allow more than 360/365 DaysAllow transaction more that 360/365 days in the fiscal year
Use FA Ledger CheckAllow the use of fixed asset ledger check
Use Rounding in periodic Depr.Round amount in periodic depreciation
Use same FA+G/L Posting DateUse same as the posting date for FA and G/L
Fiscal Year 365 Year.Use fixed fiscal year 365 days



Integration
G/L Integration - Acq CostAllow you to do transaction on acquisition G/L Account
G/L Integration - DepreciationAllow you to do transaction on depreciation G/L Account
G/L Integration - Write-DownAllow you to do transaction on write-down G/L Account
G/L Integration - AppreciationAllow you to do transaction on Appreciation G/L Account
G/L Integration - Custom 1Allow you to do transaction on custom process G/L Account
G/L Integration - Custom 2Allow you to do transaction on custom process G/L Account
G/L Integration - DisposalAllow you to do transaction on disposal G/L Account
G/L Integration - MaintenanceAllow you to do transaction on maintenance G/L Account
Duplication
Part of Duplication ListAllow the fixed asset to be part of the duplication list.
Use FA Exch. Rate in Duplic.Use the fixed asset exchange rate in duplication
Default Exchange RateSet a default exchange rate
Reporting
Add-Curr Exch. Rate - Acq CostAllow Acquisition cost in reporting
DepreciationAllow Depreciation cost in reporting
Write-DownAllow Write-Down in reporting
Add-Curr. Exch. Rate - Appre.Allow Appreciation in reporting
Custom 1Allow custom process in reporting
Custom 2Allow custom process in reporting
DisposalAllow Disposal in reporting
MaintenanceAllow maintenance in reporting

Click on OK to close

Friday, May 15, 2020

FA Posting Type Setup on Microsoft Dynamics Nav Business Central

Dear Friends,

Today we will learn how to configure FA posting type setup.

Step 1:

Main Menu --> Department --> Financial Management --> Fixed Asset --> FA Posting Type Setup.


Step 2:

Enter the following information.

FA Posting TypeEnter the posting type
Part of Book ValuePrecise if it is part of book value
Part of Depreciable BasisState if it is part of depreciable basis
Include in Depr. CalculationIf you want to include it in depreciation calculation
Include in Gain/ Loss Calc.If you want to include the gain and loss calculation
Reverse before DisposalIf you want to reverse the amount before disposal of the asset
Acquisition TypeIf it is being appreciated
Depreciation TypeIf it is being depreciated
SignEnter the sign of the amount

Click on OK to close

FA Journal Templates on Microsoft Dynamics Nav Business Central

Dear Friends,

Today we will create a FA journal template.

Step 1:

Go on the following menu:

Main Menu --> Department --> Financial Management --> Fixed Asset --> FA Journal Templates.


Step 2:

Click button New and fill information.

NameEnter a name of the journal
DescriptionEnter a description of the journal
No. SeriesEnter No series for document no
Posting No Series.If you want document no different for posting
RecurringIf the journal is recurring
Source CodeEnter the Fixed Asset journal source code
Reason CodeNot applicable

Click on OK to close

Thursday, May 14, 2020

FA Location on Microsoft Dynamics Nav Business Central

Dear Friends,

Today we will learn how to create a fixed asset location.

Step 1:

Go on the following menu:

Main Menu --> Department --> Financial Management --> Fixed Asset --> FA Location:

Step 2:

Click on the button New and fill the following information.

CodeEnter a code for the fixed asset location
NameEnter a name for the fixed asset location

Click on OK to close

FA Subclasses on Microsoft Dynamics Nav Business Central

Dear Friends,

Today's tutorial will show how to create a FA sub class.

Step 1:

Go on the following menu:

Main Menu --> Department --> Financial Management --> Fixed Asset --> FA Subclasses.


Step 2:

Click on the button New and fill the following information.

CodeEnter a code for the fixed asset sub class
NameEnter a name for the fixed asset sub class
FA Class CodeEnter the FA class code
Default FA Posting GroupEnter the FA posting group

Click on OK to close

FA Classes on Microsoft Dynamics Nav Business Central

Dear Friends,

We will create a FA class on Microsoft Dynamics Nav Business Central.

Step 1:

Go on the following menu:

Main Menu --> Department --> Financial Management --> Fixed Asset --> FA Classes.


Step 2:

Click on the button New and fill the following information.

CodeGive a code to the fixed asset class
NameEnter the name of the fixed asset class

Click on OK to close

Fixed Asset Setup on Microsoft Dynamics Nav Business Central

Hello Friends,

In this tutorial, we will learn how to do fixed asset setup.

Step 1:

Go on the following menu:

Main Menu --> Department --> Financial Management --> Fixed Asset --> FA Setup.


Step 2:

Fill all the information required.

General
Default Depr. BookEnter the depreciation book
Allow Posting to Main AssetIf you want to post to main asset then check this option.
Allow FA Posting FromDate range to post FA transaction
Allow FA Posting ToDate range to post FA transaction
Insurance Depr. BookIf you want to setup insurance then enter the depreciation book
Automatic Insurance PostingIf insurance is setup and you want to do automatic posting
Numbering
Fixed Asset NoEnter the number series for fixed asset number
Insurance NoEnter number series for insurance number

Click on OK to close

Wednesday, May 13, 2020

FA Ledger Entries on Microsoft Dynamics Nav Business Central

Dear Friends,

Today we will learn how to access the FA Ledger Entries.

Step 1:

Go on the following menu:

Main Menu --> Department --> Financial Management --> Fixed Asset --> FA Ledger Entries.


Step 2:

There you can find all the transactions done on specific fixed assets.

Step 3:

If you wish to reverse a transaction click on the button Reverse Transaction.

Click on OK to close



Depreciation Calculation for all Fixed Asset on Microsoft Dynamics Nav Business Central

Dear Friends,

Today we will learn how to execute depreciation on all fixed assets.

Step 1:

Go on the following menu:

Main Menu --> Department --> Financial Management --> Fixed Asset --> Calculate Depreciation.


Step 2:

Enter the following information:

Depreciation BookEnter the depreciation book
FA Posting DateEnter the FA posting Date
Use Force No. of daysNot Applicable
Force No. DaysNot Applicable
Posting DateEnter Posting Date
Document NoEnter a document number
Posting DescriptionEnter a posting description
Insert Bal. AccountAllow tick this field

Click on OK.

Step 3:


Click on Yes to open FA G/L Journal.

Step 4:

You will see that the system has calculated the depreciation amount automatically.

Click on the button POST to validate the data.


Click on OK to close