Tuesday, May 12, 2020

Request to approve on Microsoft Dynamics Nav Business Central

Dear friends,

In this tutorial, we will learn how to approve a sales invoice when we activate workflow on sale invoice approval.

Step 1:

To open the request to approval page go on the following page.

Main Menu --> Department --> Financial Management --> Receivables --> Request to approve.


Step 2:

Click on Approve to give approval

Click on Reject to reject an approval

Click on Delegate to assign someone else for approval

Click on Open record to check the document.

Cash Receipt journal on Microsoft Dynamics Nav Business Central.

Dear Friends,

Cash receipt journal is an important journal as it allow you to take payment from customer.

Step 1:

To proceed to cash receipt journal go on the following menu:

Main Menu --> Department --> Financial Management --> Receivables --> Cash Receipt Journal.


Step 2:

Enter the following information.

Line no.Line No will generate automatically
Posting DateEnter posting date
Document TypeEnter payment in document type
Document NoIf no series is setup, the document no will generate automatically
Account TypeChoose customer as account type
Account NoSearch the customer you wish to do the payment
DescriptionEnter a description for the transaction.

Click on the button Apply Entries.


Select the invoice line, then click on the button Set Applies-to ID. Finally click on OK.

AmountThe amount of the selected invoice will appear here.
Bal. Account TypeEnter Bank Account as Bal. Account Type
Bal. Account NoEnter the Bank No
Payment Method CodeEnter the payment method code
External Document NoEnter any extra important number link to the transaction such as cheque number or transfer number

Step 3: 

Click on Post to validate transaction.


Click on OK to close

Monday, May 11, 2020

Sales Credit Memo creation on Microsoft Dynamics Nav Business Central

Dear Friends,

Today we will learn how to create a sales credit memo. This document is used to reverse a sales invoice.

Step 1:

To create a sale credit memo go on the following path:

Step 2:

Click on the button New and fill the information.

Enter the Customer number.

Step 3:

Click on the button Copy Document.


Step 4:

Fill in the information.


Enter the document type Posted invoice and choose the document no that is the posted invoice you wish to reverse.

Click on OK

Step 5:

Click on the button Post.


Step 6:

Click on OK to close

Sales Invoice creation on Microsoft Dynamics Nav Business Central

Dear Friends,

In this tutorial, we will learn how to create a sale invoice. It is normally a document used to sell  goods or services to a customer.

Step 1:

To create a sale invoice go on the following menu:

Main Menu --> Department --> Financial Management --> Receivables --> Sales Invoices.


Step 2:

Click on the button New and fill the information.



General
Customer NoEnter the customer number
Customer NameCustomer name will appear automatically
AddressAddress will display automatically
Address 2Address will display automatically
CityCity will display automatically
Post CodesPost codes will display automatically
Country / Region CodeRegion Code will display automatically
Contact NoContact number will display automatically
ContactName of the contact will display automatically
Posting DateEnter the posting date
Due DateThe due date will calculate automatically
External Document NoEnter an extra relevant number
Posting DescriptionEnter a posting description
StatusIt will show the status of the sale invoice
Lines
TypeEnter the type
NoEnter the Type No
DescriptionThe name of the type will appear automatically
Description 2Enter a description
Location CodeEnter any Location Code
QuantityEnter the quantity
Unit of MeasureEnter the unit of measure
Unit Price Excl VATEnter the unit price excluding vat
Line Amount Excl Vat Quantity * Unit price
Line Discount %Enter a discount percentage if there is
Line Discount AmountEnter discount amount if there is
Allow Invoice DiscountIf check, the discount amount will be applied
VAT Prod Posting GroupEnter the VAT Prod Posting Group
Gen. Prod Posting GroupEnter the Prod Posting Group
Line No.Line number will display automatically


Invoice Details
Currency CodeIf the invoice is foreign enter the foreign currency
Location codeEnter location Code
Price Include VatIf you want to put price including vat then check this field
Shipping and Billing
Ship-toIf you want to ship the good to another location
ContactIf the another location has a contact person, it will appear here
Bill-toIf you want to bill another customer

Step 3:

Click on POST to validate transaction.


Click on OK to close.

Thursday, May 7, 2020

Customer Creation on Microsoft Dynamics Nav Business Central

Hello Friends,

Today's tutorial is on creating customer on Microsoft Dynamics NAV Business Central. A customer is also know as a debtor and we provide them with goods or services.

Step 1:

To create a customer go on the following path:

Main Menu --> Financial Management --> Receivables --> Customers.

Step 2:

Click on the button New and Fill the information.



General
No.If no series is setup, customer number will generate automatically
NameEnter the name of the customer
Name 2If the name if long, enter the remaining name here
Credit Limit (LCY)If you want to set a credit limit on the customer.
BlockedYou can block the customer to prevent further transaction
Address & Contact
AddressEnter customer address
Adress 2Enter customer address
CityEnter customer city
Post CodeEnter post code
Contry/Region CodeEnter Region Code
Primary Contact CodeIf the customer is a company and there is a contact person.
Contact NameUpon choosing contact code, the name will appear automatically
Phone NoEnter Phone Number
EmailEnter Email Address
HomepageEnter customer website
Fax NoEnter customer fax number
Invoicing
Bill-to CustomerIf you want billing to be done to another customer
VAT Registration NoEnter VAT registration number
GLNEnter GLN number
BRNEnter Business Registration Number
Gen. Bus. Posting GroupEnter the General Business Posting Group
VAT. Bus. Posting GroupEnter the VAT Business Posting Group
Customer Posting GroupEnter customer posting group
Currency CodeIf customer is a foreigner, enter the currency code
Payments
Application MethodEnter the application method
Payment Term CodeEnter the payment term code
Payment Method CodeEnter the payment method code

Step 3:

Click on bank account.

Step 4: 

Click on the button New and fill the information



General
CodeEnter a code for the bank
NameEnter the bank name
AddressEnter bank address
Address 2Enter bank address
Post CodeEnter bank post code
CityEnter bank city
Country / Region CodeEnter bank region code
Phone NoEnter bank phone number
ContactEnter the contact person in the bank
Currency CodeEnter the currency of the bank
Bank Branch NoEnter bank branch number
Bank Account NoEnter bank account number
Transit NoEnter bank transit number
Communication
Fax noEnter bank fax number
EmailEnter bank email address
Home PageEnter bank website
Transfer
SWIFT CodeEnter bank swift code
IBANEnter bank IBAN
Bank Clearing StandardEnter bank clearing standard
Bank Clearing CodeEnter bank clearing code


Tuesday, May 5, 2020

Execute standard banking report on Microsoft Dynamics Nav Business Central

Dear Friends,

I will show you how to run standard banking reports in this tutorial. Reports are very important because it displays the required information so that we can do our work or investigation.

To proceed to the report menu go to the following path:

Main Menu --> Department --> Financial Management --> Cash Management

Bank Account - Check Details


You can search by Bank No or Search Name or Bank Acc. Posting Group.



Bank Acc. - Details Trial Bal.


You can search by Bank No or Search Name or Bank Acc. Posting Group.



Bank Account Ledger Entries on Microsoft Dynamics Nav Business Central

Dear Friends,

Today we will learn on Bank Account Ledger Entries, normally this is used for audit purposes because it stores all the transactions done on a bank account.

To open the page go on the following menu:

Main Menu --> Department --> Financial Management --> Cash Management --> Bank Account Ledger Entries.


If you want to reverse a transaction, click on the button Reverse Transaction.


Click on the button Reverse.

Click on Yes to reverse the transaction.

If you want to void a check from a payment that has already been done.

Click on Check ledger entries.


Select the check line and click on the button Void Check.


Select the void date and choose unapply and void check.


Click on Yes to unapply the check and void the check also

Receivable and Payable in cash management on Microsoft Dynamics Nav Business Central

Dear Friends,

In this tutorial, we will learn about receivable and payable reports in the module cash management.

Step 1:

To proceed with the report go on the following menu:

Main Menu --> Department --> Financial Management --> Cash Management --> Receivables Payables.


Select the way you wish to view the report in the field view by.

Period StartThe start date
Period NameThe name of the period will display automatically
Cust Balance DueThe balance due for all debtor
Vendor Balance DueThe balance due for all creditor
Receivable PayableThe is the remaining amount by taking customer due balance - vendor due balance

Click on the button OK

Monday, May 4, 2020

Bank Reconciliation on Microsoft Dynamics Nav Business Central

Dear Friend,

Today we will learn how to do bank reconciliation. This process is an important process for a company to cross check all payments done over a specific period with its bank statements and will highlight whether any illegitimate transaction has been done.

Step 1:

To proceed with the bank reconciliation, go on the following menu.

Main Menu --> Department --> Financial Management --> Cash Management --> Bank Reconciliation.


Step 2:

Click on the button New and fill the information.



Bank Account NoChoose the bank you wish to do the reconciliation
Statement NoThe statement no will generate automatically
Statement DateEnter the statement date
Balance Last StatementThis will show the last closing balance
Balance Ending BalanceEnter the ending balance on the bank statement

Step 3:

After choosing the bank, all the transactions in the bank account ledger entries which are open will appear in the right pane Bank Account Ledger Entries.


Step 4:

Process 1:

If you want the system to suggest the line, click on the button Suggest Line.


Enter the following information.

1. Starting date

We usually let the starting date be blank because it may be that there are previous transaction that have not been reconciled in the last statement.

2. Ending date.

Enter an ending date

3. Include Checks

We need to tick this because we need to include check transaction also.

4. Exclude reverse entries.

We usually let the field unticked because reversal is done at ERP level not bank.


Click on OK.

After clicking OK you will see the system will bring all the transactions on the left panel bank statement line.

Now take the bank statement and match it on nav.  If a transaction on nav is not found on bank statement, this means that the transaction is not yet done at bank level, so we need to delete the line on the left panel so that the line can be reconciled on the next statement.

Process 2:

If you want to apply transaction that is found only in the bank statement and in order not to delete lots of line on the left panel, click on the button Apply Entries.


Click in the checkbox on the line of transaction.

Then click on OK to bring it on left panel.


All the transaction has been grouped in one line.

Step 5:

After doing the reconciliation, we need to post the transaction.


After posting the transaction, the statement will be set to closed.

Sunday, May 3, 2020

Creation of Bank Account in Microsoft Dynamics Nav Business Central

Dear Friends,

Today we will learn how to create a bank account on Microsoft. Bank accounts are used to pay a vendor, receive payment from a customer or effect an inter-banking transfer.

Step 1:

To create a bank account go on the following menu:

Main Menu --> Department --> Financial Management --> Cash Management --> Bank Accounts.


Step 2:

Click on the button New and fill the information.



General
No.Enter a bank code
NameEnter the name of the bank
Bank Branch NoEnter the branch number if there is
Bank Account NoEnter the bank account number
Communication
AddressEnter the address of the bank
Address 2Enter the address of the bank
Post CodeEnter the post code
CityEnter the city
Country/Region CodeEnter the region code
Phone NoEnter the phone number
ContactEnter a contact person in the bank
Fax NoEnter the fax number
EmailEnter bank email address
HomepageEnter bank website url
Posting
Currency Code
Last Check No
Last Statement No
Bank Last Statement
Bank Acc. Posting Group
Transfer
Transit NoEnter a transit number if there is
Swift CodeEnter Bank Swift Code
IBANEnter Bank IBAN number

Click on OK to close