Thursday, May 14, 2020

Fixed Asset Setup on Microsoft Dynamics Nav Business Central

Hello Friends,

In this tutorial, we will learn how to do fixed asset setup.

Step 1:

Go on the following menu:

Main Menu --> Department --> Financial Management --> Fixed Asset --> FA Setup.


Step 2:

Fill all the information required.

General
Default Depr. BookEnter the depreciation book
Allow Posting to Main AssetIf you want to post to main asset then check this option.
Allow FA Posting FromDate range to post FA transaction
Allow FA Posting ToDate range to post FA transaction
Insurance Depr. BookIf you want to setup insurance then enter the depreciation book
Automatic Insurance PostingIf insurance is setup and you want to do automatic posting
Numbering
Fixed Asset NoEnter the number series for fixed asset number
Insurance NoEnter number series for insurance number

Click on OK to close

Wednesday, May 13, 2020

FA Ledger Entries on Microsoft Dynamics Nav Business Central

Dear Friends,

Today we will learn how to access the FA Ledger Entries.

Step 1:

Go on the following menu:

Main Menu --> Department --> Financial Management --> Fixed Asset --> FA Ledger Entries.


Step 2:

There you can find all the transactions done on specific fixed assets.

Step 3:

If you wish to reverse a transaction click on the button Reverse Transaction.

Click on OK to close



Depreciation Calculation for all Fixed Asset on Microsoft Dynamics Nav Business Central

Dear Friends,

Today we will learn how to execute depreciation on all fixed assets.

Step 1:

Go on the following menu:

Main Menu --> Department --> Financial Management --> Fixed Asset --> Calculate Depreciation.


Step 2:

Enter the following information:

Depreciation BookEnter the depreciation book
FA Posting DateEnter the FA posting Date
Use Force No. of daysNot Applicable
Force No. DaysNot Applicable
Posting DateEnter Posting Date
Document NoEnter a document number
Posting DescriptionEnter a posting description
Insert Bal. AccountAllow tick this field

Click on OK.

Step 3:


Click on Yes to open FA G/L Journal.

Step 4:

You will see that the system has calculated the depreciation amount automatically.

Click on the button POST to validate the data.


Click on OK to close


FA G/L Journal on Microsoft Dynamic Nav Business Central

Hello friends,

Today's tutorial is about doing FA G/L Journal.

Step 1:

To proceed to the journal go on the following menu.

Main Menu --> Department --> Financial Management --> Fixed Asset --> FA G/L Journal.


Choose the batch you wish to use.  Here we have defined each batch as a process like Depreciation, Acquisition, Disposal and Write Down.

Step 2:

Fill all the necessary information.

Line NoLine No will be generated automatically
Posting DateEnter the posting date
Document NoIf no series is setup, the document no will generate automatically
External Document NoEnter any important number
Account TypeChoose Fixed Asset
Account NoSearch the fixed asset
Depreciation Book CodeEnter the depreciation book code
DescriptionThe name of the fixed asset will appear automatically
AmountEnter the amount
FA Posting TypeEnter the type of transaction you are doing with the fixed asset

Step 3: 

Click on the button Insert FA Bal. Account.

This will insert a line which will show where the amount of the fixed will go.


Step 4:

Click on the button Post.


Click OK to close

Fixed Asset Creation on Microsoft Dynamics Nav Business Central

Dear Friends,

Fixed asset is a piece of property or an equipment owned by a company to produce goods or services to bring revenue to the company.  It is to be noted that an asset can be tangible or intangible.

Step 1:

To create a fixed asset go on the following menu:

Main Menu --> Department --> Financial Management --> Fixed Asset --> Fixed Asset.


Step 2:

Click on the button New and fill the information.



General
No.If no of series has been setup, the fixed asset number will be generated automatically
DescriptionEnter the description of the asset
FA Class CodeEnter the class code of the asset
FA Sub class CodeEnter the sub class code of the asset
FA Location CodeEnter the FA location Code
Serial NoEnter the serial number of the asset
Search DescriptionIt will be set as the description automatically
Responsible EmployeeEnter the employee responsible for the asset
BlockedIf no transaction need to be done on the asset, you can block it
Depreciation Book
Depreciation Book CodeEnter the depreciation book code
Posting GroupEnter the Fixed Asset Fixed Asset Posting Group
Depreciation MethodEnter the depreciation method
Depreciation starting dateEnter the depreciation start date
No of Depreciation yearsEnter the number of depreciation years
Straight Line %If depreciation method is straight line enter the percentage
Depreciation Ending DateThe depreciation ending date will be calculated automatically based on the depreciation year
Maintenance
Vendor No.Enter the vendor number for maintaining the fixed asset.

Click on OK to close.

Tuesday, May 12, 2020

Detailed Customer Ledger Entries and Customer Ledger Entries on Microsoft Dynamics Nav Business Central

Dear Friend,

Ledger Entries play an important role in a transaction. Detailed customer ledger entries and customer ledger entries show you all the transactions that have been done on a customer.  The transaction can be a payment received, invoices or a journal entry.

To go on customer ledger entries go on the following menu:

Main Menu --> Department --> Financial Management --> Receivables --> Customer ledger entries.


To go on detail customer ledger entries, go on the following menu:

Main Menu --> Department --> Financial Management --> Receivables --> Detailed customer ledger entries.


Request to approve on Microsoft Dynamics Nav Business Central

Dear friends,

In this tutorial, we will learn how to approve a sales invoice when we activate workflow on sale invoice approval.

Step 1:

To open the request to approval page go on the following page.

Main Menu --> Department --> Financial Management --> Receivables --> Request to approve.


Step 2:

Click on Approve to give approval

Click on Reject to reject an approval

Click on Delegate to assign someone else for approval

Click on Open record to check the document.

Cash Receipt journal on Microsoft Dynamics Nav Business Central.

Dear Friends,

Cash receipt journal is an important journal as it allow you to take payment from customer.

Step 1:

To proceed to cash receipt journal go on the following menu:

Main Menu --> Department --> Financial Management --> Receivables --> Cash Receipt Journal.


Step 2:

Enter the following information.

Line no.Line No will generate automatically
Posting DateEnter posting date
Document TypeEnter payment in document type
Document NoIf no series is setup, the document no will generate automatically
Account TypeChoose customer as account type
Account NoSearch the customer you wish to do the payment
DescriptionEnter a description for the transaction.

Click on the button Apply Entries.


Select the invoice line, then click on the button Set Applies-to ID. Finally click on OK.

AmountThe amount of the selected invoice will appear here.
Bal. Account TypeEnter Bank Account as Bal. Account Type
Bal. Account NoEnter the Bank No
Payment Method CodeEnter the payment method code
External Document NoEnter any extra important number link to the transaction such as cheque number or transfer number

Step 3: 

Click on Post to validate transaction.


Click on OK to close

Monday, May 11, 2020

Sales Credit Memo creation on Microsoft Dynamics Nav Business Central

Dear Friends,

Today we will learn how to create a sales credit memo. This document is used to reverse a sales invoice.

Step 1:

To create a sale credit memo go on the following path:

Step 2:

Click on the button New and fill the information.

Enter the Customer number.

Step 3:

Click on the button Copy Document.


Step 4:

Fill in the information.


Enter the document type Posted invoice and choose the document no that is the posted invoice you wish to reverse.

Click on OK

Step 5:

Click on the button Post.


Step 6:

Click on OK to close

Sales Invoice creation on Microsoft Dynamics Nav Business Central

Dear Friends,

In this tutorial, we will learn how to create a sale invoice. It is normally a document used to sell  goods or services to a customer.

Step 1:

To create a sale invoice go on the following menu:

Main Menu --> Department --> Financial Management --> Receivables --> Sales Invoices.


Step 2:

Click on the button New and fill the information.



General
Customer NoEnter the customer number
Customer NameCustomer name will appear automatically
AddressAddress will display automatically
Address 2Address will display automatically
CityCity will display automatically
Post CodesPost codes will display automatically
Country / Region CodeRegion Code will display automatically
Contact NoContact number will display automatically
ContactName of the contact will display automatically
Posting DateEnter the posting date
Due DateThe due date will calculate automatically
External Document NoEnter an extra relevant number
Posting DescriptionEnter a posting description
StatusIt will show the status of the sale invoice
Lines
TypeEnter the type
NoEnter the Type No
DescriptionThe name of the type will appear automatically
Description 2Enter a description
Location CodeEnter any Location Code
QuantityEnter the quantity
Unit of MeasureEnter the unit of measure
Unit Price Excl VATEnter the unit price excluding vat
Line Amount Excl Vat Quantity * Unit price
Line Discount %Enter a discount percentage if there is
Line Discount AmountEnter discount amount if there is
Allow Invoice DiscountIf check, the discount amount will be applied
VAT Prod Posting GroupEnter the VAT Prod Posting Group
Gen. Prod Posting GroupEnter the Prod Posting Group
Line No.Line number will display automatically


Invoice Details
Currency CodeIf the invoice is foreign enter the foreign currency
Location codeEnter location Code
Price Include VatIf you want to put price including vat then check this field
Shipping and Billing
Ship-toIf you want to ship the good to another location
ContactIf the another location has a contact person, it will appear here
Bill-toIf you want to bill another customer

Step 3:

Click on POST to validate transaction.


Click on OK to close.