Creation of purchase quote on Microsoft Dynamics Nav Business Central

Dear Friends,

Today we will learn how to create a purchase quote then proceed to make it a purchase order. Some companies they do not generate purchase order directly for any purchases they take quotation from different supplier and the best quotation will be converted to purchase order.

Step 1:

to create a purchase quote go on the following menu:

Main Menu --> Department --> Purchasing --> Order Processing --> Purchase Quotes

Step 2:

Click on the button New.

Step 3:

General
Vendor No	Enter the Vendor No
Vendor Name	The name of the vendor will appear automatically
Quotation No	Enter the quotation number you received
Contact	If the vendor has a specific contact person
Document Date	Enter the document date
Order Date	Enter the order date
Request Receipt Date	Enter the receipt date
Vendor Order No	Enter the vendor order number
Vendor Shipment No	Enter the vendor shipment number
Purchaser Code	Enter a purchase code if there are
Campaign No	Enter the campaign no if there are
Alternate Vendor Address Code	Enter if the vendor has an alternate address
Responsibility Center	Enter the location of the vendor
Status	This shows the status of the order
Lines
Type	Enter the type you wish to use
No	Enter the type number
Description	The name of the type will be display automatically here
Location Code	Enter location Code
Quantity	Enter the quantity
Unit of Measure	Enter the unit of measure
Direct Unit Cost Excl VAT	Enter the unit cost
Line Amount Excl VAT	It will take the quantity * unit cost
Line Discount %	If you want to give a discount in term of percentage
Line Discount Amount	If you want to give a discounted amount
VAT Prod Posting Group	Enter the VAT type

Invoice Detail
Currency Code	Enter the currency code
Expected Receipt Date	Enter the delivery date
Price Including VAT	If you want to enter the price including vat
VAT Bus posting Group	Enter the VAT Bus Posting Group
Payment Terms Code	Enter the Payment Term Code
Payment Method Code	Enter the Payment Method Code
Transaction Type	Enter the transaction type
Payment Discount %	Enter if there are payment discount
Pmt Discount Date	Enter the payment discount date
Shipment Method Code	Enter the shipment method code
Payment Reference	Enter Payment Reference
Creditor No	Enter the creditor number
On Hold	state if it is on hold
Shipping and Payment
Ship-to	If you want to ship to another location
Name	Enter location name
Address	Enter ship to address
Address 2	Enter ship to address
Post Code	Enter ship to post code
City	Enter ship to city
Country/Region	Enter ship to region
Contact	Enter if there is a contact person to the shipment location
Pay-to	If you want to pay the vendor on another name
Name	Enter vendor name
Address	Enter vendor address
Address 2	Enter vendor address
Post Code	Enter vendor post code
City	Enter Vendor city
Country/Region	Enter vendor country
Contact No	If vendor has a contact person enter contact no
Contact	Contact person name will display automatically

Foreign Trade
Transaction Specification	Enter the transaction specification
Transport Method	Enter the transport method
Entry Point	Enter the entry point
Area	Enter the area

Step 4:

proceed to make the purchase quote to a purchase order.

Click on the button Make Order.

Step 5:

to check if the purchase order has been created, go on the following menu.

Main Menu --> Department -->  Purchasing --> Order Processing --> Purchase Order.

Change Report on Post and Print Button On Microsoft Dynamics Navision Business Central.

Dear Friends,

Today we will learn how to configure report on post and print button on different journal.

1. Go to the following menu if you want to change for the following:

a.) Purchase Order
b.) Purchase Quote
c.) Purchase Invoice
d.) Purchase Credit Memos
 and any thing related to purchase.

Main Menu --> Departments --> Purchasing --> Order Processing --> Setup --> Report Selection Purchase

On the field usage you need to choose which page you wish to put the report. when you have already select the page then enter the report id in the field report id.

2. Go on the following menu if you want to change for the following:

a.) Sales Order
b.) Sales Quote
c.) Sales Invoice
d.) Sales Credit Memos

and any thing related to sales.

Main Menu --> Departments --> Sales & Marketing --> Order Processing --> Setup --> Report Selection Sales.

Setup is same as purchase.

3. Go on the following menu if you want to change for bank reconciliation and check printing.

Main Menu --> Departments --> Administration --> General --> Report Selection Bank Account

setup is same as purchase.

4. Go on the following menu if you want to change for the following:

a.) Transfer Order
b.) Transfer Shipment
c.) Transfer Receipt

Main Menu --> Department --> Administration --> IT Administration --> Report --> Report Selection Inventory.

Setup is same as purchase.

Thanks

Sales order creation on Microsoft Dynamics Nav Business Central

Dear Friends,

Today we will learn how to create a sales order, it is a piece a document that is used to buy goods or services to a customer.

Step 1:

go on the following menu:

Main Menu --> Sales & Marketing --> Order Processing --> Sales order

Step 2:

Click on the button New and fill the information.

General
Customer No	Enter the customer code here
Customer Name	Customer name will display automatically
Sell-to
Address	Customer address will display automatically
Address 2	Customer address will display automatically
City	City will display automatically
Post Code	Post code of the customer will display automatically
Country/Region Code	Region code will display automatically
Contact No	If the customer has a contact person, choose the contact no
Contact Name	The name of the contact person will display automatically
Document Date	Enter document date
Posting Date	Enter posting date
Order Date	Enter order date
Due Date	Due date will be calculated automatically
External Document No	If you have any important number related to the sales order enter it here
Status	Status of the sales order.
Lines
Type	Enter the type
No	Choose the type
Description	Description of the chosen type will display automatically
Location Code	Enter the location code
Quantity	Enter the quantity
Unit of Measure	Enter the unit of measure
Unit Price Excl VAT	Enter the price excluding vat
Line Amount Excl VAT	Quantity * Unit Price
Line Discount %	Enter discount percentage if you want to give
Qty to ship	It will be populated automatically
Quantity Shipped	It will be populated automatically
Qty to invoice	It will be populated automatically
Quantity Invoiced	It will be populated automatically
VAT Prod. Posting Group	Enter the vat product posting group
Gen. Prod. Posting Group	Enter the general product posting group
Line Discount Amount	If want to give a discount amount
Line No	Line number will display automatically

Invoice Details
Currency Code	If it is a foreign invoice, choose the currency
Global Dimension 1	Enter Global Dimension 1
Global Dimension 2	Enter Global Dimension 2
Shipping and Billing
Ship-to	If you want to ship the item to another location
Code	Enter shipment code
Name	The name will appear automatically
Address	Address will appear automatically
Address 2	Address will appear automatically
City	City will appear automatically
Post Code	Post code will appear automatically
Country/Region	Region code will appear automatically
Contact	Enter the name of the contact person there
Bill-to	If you want to sent the bill to another person
Name	Enter the name of the customer
Address	Address of the customer will appear automatically
Address 2	Address of the customer will appear automatically
City	City of the customer will appear automatically
Post Code	Post code will appear automatically
Country/Region Code	Region code will appear automatically
Contact No	If the customer has a contact person, enter the contact code
Contact	the name of the contact person will appear automatically
Location Code	Location code of the customer will appear automatically

Step 2:

Click on the button Release.

Step 3:

Click on the button Post.

Step 4:

Choose ship and click on OK

Step 5:

Choose Invoice and click on OK.

After Clicking on OK the system will validate all account.

Purchase Order Creation on Microsoft Dynamics Nav Business Central

Dear Friends,

Today we will learn how to create a purchase order, then proceed with the good receipt then after we will proceed with the invoicing. The purchase order is a piece of document which allows you to purchase a goods or services to a supplier.

Step 1:

Go on the following menu:

Main Menu --> Departments --> Purchasing --> Order Processing --> Purchase Order.

Step 2:

Click on the button New and fill the information.

General
No.	If no series is setup, purchase order number will generate automatically
Buy-from vendor no.	Enter vendor number
Vendor	Vendor name will display automatically
File ref	Enter file reference if there is
Remarks	Enter a remark if there is
Buy-from
Address	Address will display automatically
Address 2	Address will display automatically
Post Code	Post Code will display automatically
City	City will display automatically
Contact no	Choose a contact person if the vendor has one
Contact	The name of the contact person will display automatically
Document Date	Enter document date
Posting Date	Enter posting date
Due Date	Enter due date
Vendor Invoice No	Enter the vendor invoice number
Order Date	Enter the order date
Quote No	If purchase order has been created from a quote the quote number will display here
Status	Status of the purchase order
Prepared By	State who has created this purchase order
Lines
Type	Enter the type
Line No	Line Number will display automatically
No	Enter the type number
VAT Prod Posting Group	Enter a vat production posting group
Gen Prod Posting Group	Enter a general product posting group
Description	The description of the type chosen will appear here
Description 2	Enter a second description if you have
Location Code	Enter a location code if you have
Quantity	Enter the quantity
Direct Unit Cost Excl VAT	Enter the direct unit cost
Line Amount Excl VAT	Quantity * direct unit cost
Line Discount %	Enter a discount percentage if you have
Line Discount Amount	Enter a discount amount if you have
Quantity Received	The quantity received will be adjusted automatically

Invoice Details
Currency Code	If purchase order is in foreign currency
Global Dimension 1	Enter a global dimension 1 if you have
Global Dimension 2	Enter a global dimension 2 if you have
Location Code	Enter a location code
Sell-to customer No	Enter the sell-to customer if you have
Expected Receipt Date	Enter the receipt date of the item or services
Shipping and Payment
Ship-to
Code	Enter a shipment code if you wish to ship the item to another location
Name	Enter destination vendor name
Address	Enter destination address
Address 2	Enter destination address
Post Code	Enter destination post code
City	Enter destination city
Contact	if the vendor has a contact enter is here
Pay-to
Name	If you wish to pay another vendor, enter the name here
Address	Enter address
Address 2	Enter address
Post Code	Enter post code
City	Enter city
Contact No	If the vendor has a contact person, enter the contact no
Contact	Name of the contact person will appear automatically

Step 3:

Click the button Print to get a hard copy of the purchase order to send the vendor.

Step 4:

Release the status of the purchase order, click on the button release.

Step 5:

Click on Post and choose receive. This is done when goods is received in the stock

Step 6:

Click again on Post and choose invoice. This is done when invoice is being done for payment.

Click on OK to close

Item Journal on Microsoft Dynamics Nav Business Central

Dear Friends,

Today's tutorial is about using item journal. The use of this journal is when we need to make adjustment of stock in term of quantity.

Step 1:

To access the journal go on the following menu:

Main Menu --> Departments --> Purchasing --> Inventory & Costing --> Item Journal.

Step 2:

Fill the following information.

Line No	line number will be populated automatically
Posting Date	Enter the posting date
Entry Type	Enter the entry type
Document No	If no series is setup the number will be generated automatically else enter manually
Item No	Enter the item number
Description	The item description will display automatically
Location Code	Enter the location code
Quantity	Enter the quantity
Unit of Measure	Enter the unit of measure
Unit Amount	in case of sales enter the unit amount
Amount	Quantity * Unit Amount or Quantity * Unit cost
Discount Amount	If there is a discount enter it
Unit Cost	In case of purchase enter the unit cost
Shortcut Dimension Code	Enter a shortcut dimension if there is.
Applies-to Entry	If you want to link the transaction to a item ledger entry
Bin Code	Enter a bin code is there is
Shpt. Method Code	Enter a shipment code if there is

Step 3:

Click on Post to validate the transaction.

Click on OK to close.

Item creation on Microsoft Dynamics Nav Business Central

Dear Friends,

Today's tutorial is about creating an item. It is an physical article that is bought to be used in the company or sell to a customer. An item is stored in a stock, when item is being bought, the stock is debited and when item is being sold, the stock is being credited.

Step 1:

Go on the following menu:

Purchasing

Main Menu --> Department --> Purchasing --> Inventory & Costing --> Items

Sales

Main Menu --> Department --> Purchasing --> Sales & Marketing--> Items

Step 2:

Click on the button New and enter the following information.

Item
No	If no series is setup then the item no will generate automatically
Description	Enter the description of the item
Base Unit of Measure	Enter the unit of measure of the item
Item Category Code	Enter the item category code
Inventory
Shelf No	Enter the shelf no
Created from Catalog Item	If you want to create from a catalog item
Search Description	Search description will be set as description
Inventory	This will show the stock count
Qty. on Purch. Order	This will show the quantity use on purchase order
Qty. on Prod. Order	This will show the quantity use on production order
Qty. on Component Lines	This will show the quantity use on component lines
Qty. on Sales Order	This will show the quantity use on sales order
Qty. on Service Order	This will show the quantity use on service order
Qty. on Job Order	This will show the quantity use on job order
Qty. on Assembly Order	This will show the quantity use on assembly order
Qty. on Asm. Component	This will show the quantity use on assembly component
Stockout Warning	If you wish to get an alert if stock amount is zero
Prevent Negative Inventory	This will prevent any negative inventory
Net Weight	Enter the net weight
Gross Weight	Enter then gross weight
Unit Volume	Enter the unit volume
Costs & Pricing
Cost Details
Costing Method	Enter the costing method
Standard Cost	The standard cost will display automatically
Unit Cost	Unit cost of the item will display automatically
Special Purch. Prices & Discounts	If you want to create a special purchase price and discount
Posting Details
Gen. Prod. Posting Group	Enter the general product posting group
VAT Prod. Posting Group	Enter the VAT product posting group
Inventory Posting Group	Enter the inventory posting group

Prices & Sales
Unit price	The last unit price for of the item will display here
Planning
Dampener Quantity	The dampener quantity will appear automatically
Order Modifiers
Order Multiple	The order multiple will display automatically

Click on OK to close

Standard Sales Code On Microsoft Dynamics Nav Business Central

Hello Friends,

Today we will learn how to create a standard sales code. The aim of using sales code is to allow the user to create invoice with the same invoice line.

Step 1:

Main Menu --> Department --> Financial Management --> Receivable --> Setup --> Standard Sales Code.

Step 2:

Click on the button New and fill the information.

General
Code	Enter a code for the standard code
Description	Enter a description
Currency Code	Enter a currency code if the invoice is foreign
Lines
Type	Enter a type for the line
No	Enter the no of the type
Description	The description will appear automatically
Quantity	Enter the quantity

Click on OK to close.

Sales & Receivables Setup on Microsoft Dynamics Nav Business Central

Dear Friends,

Today's tutorial we will learn how to configure sales & receivable setup.

Step 1:

Go on the following menu:

Main Menu --> Department --> Financial Management --> Receivables --> Setup --> Sales & Receivables Setup.

Step 2:

Fill the information:

General
Discount Posting	Choose the type of discount posting
Credit Warnings	If you want to give a warning about credit
Stockout Warning	Give warning message when stock out
Shipment on Invoice	Allow shipment on invoice
Return Receipt on Credit Memos	If you want to return receipt on credit memo
Invoice Rounding	If you want to round invoice amount
Default Item Quantity	If you want to default Item quantity on an invoice
Create Item from Item No	If you want to create item from item no
Create Item from Description	If you want to create item from description
Ext. Doc. No. Mandatory	If you want to make external document number mandatory
Appln. between Currencies.	If you want to do application between currencies
Logo Position on Documents	State the position of logo on document such as invoice
Freight G/L Acc. No	Enter the freight G/L Account
Default Posting Date	State how you wish to set the posting date
Default Quantity to ship	If you want to default the ship to quantity
Copy Comments Blanket to Order	If you wish to copy comment from blanket order to sales order
Copy Comments Order to Invoice	If you wish to copy comment from sale order to sale invoice
Copy Comments Order to Shpt.	If you wish to copy comments from sale order to sale shipment
Copy Cmts. Ret. Ord. to Cr. Memo	If you wish to copy Comment from return order to credit memo
Copy Cmts. Ret. Ord. to Ret. Rcpt	If you wish to copy comment from return order to receipt
Allow VAT Difference	Allow vat difference on invoices
Calc. Inv. Discount	Allow calculation on invoice discount
VAT Bus. Posting Gr. (Price)	Set a default vat business posting group for pricing
Exact cost reversing mandatory	If you wish want exact cost when doing reversal
Check Prepmt. when Posting	Check if there is prepayment before posting the payment.
Prepmt. Auto Update Frequency	Frequency to update prepayment
Allow Document Deletion Before	Set a date to allow deletion of document
Ignore Updated Addresses	If you wish addresses is ignored in document
Skip Manual Reservation	prevent manual reservation.
Quote Validity Calculation	Enter the calculation for quote validity
Dimensions
Customer Group Dimension Code	Enter the customer group dimension code
Salesperson Dimension Code	Enter the salesperson dimension code

Number Series
Customer No	Enter no series for customer
Quote Nos.	Enter no series for quote
Blanket Order Nos	Enter no series blanket order
Order Nos	Enter no series for order
Return Order Nos.	Enter no series for return order
Invoice Nos.	Enter no series for invoice
Posted Invoice Nos	Enter no series for posted invoice
Credit Memos Nos	Enter no series for credit memo
Posted Credit Memos Nos.	Enter no series for posted credit memo
Posted Shipment Nos.	Enter no series for posted shipment
Posted Return Receipt Nos	Enter no series for return receipt
Reminder Nos	Enter no series for reminder
Issued Reminder Nos	Enter no series for issued reminder
Fin. Chrg. Memos Nos	Enter no series for finance charge memos
Issued Fin. Chrg Memos Nos	Enter no series for issued finance charge memo
Posted Prepmt Inv. Nos	Enter no series for posted prepayment invoice
Posted Prepmt Cr. Memo Nos	Enter no series for posted prepayment credit memo
Direct Debit	Enter no series for direct debit.
Background Posting
Post with Job Queue	If you want to post transaction when job queue is run
Post & Print with Job Queue	If you want to post and print transaction when job queue is run
Job Queue Category Code	Select a job queue category code
Notify On Success	Notify when transaction has been execute successfully
Archiving
Archive Quotes	If you want to archive quote
Batch Archiving Quote	If you want to activate batch archiving quote
Archive Blanket Orders	If you want to archive blanket order
Archive Orders	If you want to archive order
Archive Return Orders	if you want to archive return order
Dynamics 365 for sales
Write-in product type	Select a write in product type
Write-in product no	Select a write in product number

Click OK to close.

Creation of Standard Purchase Codes on Microsoft Dynamics Nav Business Central

Dear Friends,

Today's tutorial is on how to create a standard purchase code. A purchaser code is used when a purchase order or purchase invoice is always created with same number of line, type, quantity  monthly. This will prevent the user from entering the line each time.

Step 1:

Go on the following menu:

Main Menu --> Department --> Financial Management --> Payable --> Setup --> Standard Purchase Code.

Step 2:

Click on New and Fill the information.

General
Code	Enter a code for the standard purchase code
Description	Enter a description
Currency Code	Enter the currency code
Lines
Type	Enter the type
No	Enter type number
Description	Description of the type will display
Quantity	Enter the quantity
Amount Excl. VAT	Enter the Amount exclude vat

Click on OK to close

Payment Methods setup on Microsoft Dynamics Nav Business Central

Dear Friends,

Today we will learn how to configure Payment Methods.

Step 1:

Main Menu --> Department --> Financial Management --> Payable --> Setup --> Payment Methods.

Step 2:

Click on the button New and fill the information.

Code	Enter a code for the payment method
Description	Enter a description
Bal. Account Type	Enter the balance account type
Bal. Account No.	Enter the G/L Account
Direct Debit	State whether it is a direct debit or not
Direct Debit Pmt. Terms Code	Enter the payment term code for direct debit
Pmt. Export Line Definition	Enter the payment export line definition
Bank Data Conversion Pmt. Type	Enter the bank data conversion payment type
Use for Invoicing	State whether the payment method is used for invoicing or not

Click on OK to close.